General Ledger & Project Accounting Integration

The Work program integration with InForum Gold General Ledger module allows you to import non-payroll and non-warehouse work order charges, such as equipment rental and contractor costs, from a work order into the General Ledger module. This import is done via the InForum Gold Journal Entries.

The integration with Project Accounting allows you to track employee payroll and general ledger against the Eden InForum accounting system. The desktop allows you to setup a resource as a "Journal Entry Import" resource (in lieu of the import to activity entry) which will feed the labor costs (based on a standard rate) into a General Ledger journal entry.

There are two important components to these integrations:

• GL Account and Project Account # Lookup - A valid Eden account number, or project number must be listed in the work order for the import to be successful. These numbers are checked against the General Ledger and Project Accounting modules. Furthermore, the work order resource units must be greater than zero. If the work order being imported only features one of the required numbers (e.g. only the project #), then the account number will be determined using the InForum Gold Project Accounting masks. If a corresponding number cannot be retrieved, a default account number will be used instead. This default account number is setup using an InForum Gold GL Preference. If the corresponding account number is never determined (i.e. the default account number is used or the field is vacant), an exception report from InForum Gold will prompt the user to resolve the issue.
• Work Order Interface - All resources marked as journal entries (in the Work Flow Setup modules) and related work order data will be imported into the General Ledger and Project Accounting modules.

  Note: Only completed work orders (those with a status >950) will be imported.

Account numbers and/or project numbers may also be added to the resources as defaults. Open Work > Work Flow Setup from the desktop's main menu and then select the corresponding resource (Employees, Materials, etc.) For more information on the Work Flow Setup modules, consult the help guide.