The Cost tab tracks the estimated work cost based on all Task Resources entered in the Planning Tasks module as well as the actual work cost based on Work Orders in the system. In addition, the system breaks down these costs by category. These calculated fields and one additional editable field are described in the table below:
Field Name |
Definition |
Est. Cost |
The Estimated Cost fields sum all of the estimated Task costs per month for that Department. |
Act. Cost |
The Actual Cost fields sum all of the actual Task costs per month for that department. |
Est. Total Cost |
The Estimated Total Cost field sums all of the monthly estimated cost fields for a total estimated cost. |
Act. Total Cost |
The Actual Total Cost field sums all of the monthly actual cost fields for a total cost. |
Remaining Budget |
This field calculates the difference between the Estimated Total Cost and the Actual Total Cost fields. |
% Budget Used |
The percent of Budget Used field calculates what percentage of the budget has been spent thus far in the Fiscal Year. |
% Over/Under |
The percent Over/Under field allows you to see how far over or under budget you are for the Fiscal Year. |
Actual YTD Amounts - Labor, Material, Equipment, Fluid, Contractor, and Misc. $ |
These fields calculate the total costs for labor, materials, equipment, fluids, contractors, and other miscellaneous items from all of the work orders for that Department. |
Planned Ann Budget |
This editable field allows you to track a planned annual budget amount for each department. This can be used to compare with the estimated costs for the linked tasks. |