The Cost tab tracks the estimated work cost based on the Resources entered as well as the actual work cost based on Work Orders in the system. In addition, the system breaks down these costs by category. These calculated fields are described in the table below:
Note: Many of the calculations in this tab are dependant on the items in the Setup and Resources tabs. You must enter Setup information and Resources first in order to obtain accurate results.
Field Name |
Definition |
Est Cost fields |
The Estimated Cost fields are automatically populated based on the unit cost of the Resources on the Resources tab. |
Actual Cost fields |
The Actual Cost fields are automatically populated based on the costs entered in the work orders. Note: The work orders must have the same department as the task, the start and end dates must fall within the same fiscal year as the task, and the task must be assigned in the Tasks and Resources grid before cost data can be populated. |
Total fields |
The Total fields automatically calculate the total for each column. |
Actual YTD Amounts (Labor $, Equipment $, Contractor $, Material $, Fluid $, Misc $) |
These fields calculate the total costs for labor, materials, equipment, fluids, contractors, and other miscellaneous items for that task based on actual work orders in he system. Note: The work orders must have the same department as the task, the start and end dates must fall within the same fiscal year as the task, and the task must be assigned in the Tasks and Resources grid before cost data can be populated. |
Remaining Budget |
This field calculates how much of the budget remains for the fiscal year. |
% of Budget Used |
This field calculates what percent of the budget has been spent thus far in the fiscal year. |
% Over/Under |
This field allows you to see how far over or under budget you are for the fiscal year. |