The Availability tab lists Classifications linked to the selected Department. The Classification records come from the Work Flow Setup > Classificationmodule. These records also display how many work hours are available in the fiscal year for a certain classification, and, of those hours, how many are scheduled for work.
Note: Users may set up this grid to be completed automatically. However, to do so, the Resources on the Work Flow Setup > Classification record must be assigned to the Department AND to any Tasks associated with that department.
A sample of the Availability grid appears below. Sort records in the grid by clicking on the headings. An up or down arrow (highlighted in orange below) indicates whether data appear in ascending or descending order.
Right-click in the grid to add a record.
Right-click on an existing record for options to View Record, Add Record, Edit Record, Delete Record, or Populate Classifications.
Double-click on an existing record to open it.
How To Add a Classification
Right-click in the grid and select Add Record. The following pop-up appears:
Select a Classification. Click on the field name or press F9 within the field for a list of classifications from the Work Flow Setup > Classification module.
The system automatically completes the Class Type field when the user selects a Classification.
Fill out the Total Hours: Available field if desired.
The system automatically completes the Planned Usage fields, which represent the number of hours each month that this Classification is scheduled to work on actual work orders in the system.
If the Planned Usage fields are not completed, run the Perform Cost UpdateToolkit function to update them.
