Costs Tab

The Cost tab tracks the estimated work cost, which is based on all Task Resources entered in the Planning Tasks module, as well as the actual work cost, which is based on Work Orders in the system. The system then breaks down these costs by category.

The calculated fields and an additional editable field are described in the table below:

Field Name	Definition
Est Cost	Each field displays the sum of all of the correlating Est Cost fields found on the Cost tabs of all related Planning Task records.
Actual Cost	Each field displays the sum of all of the correlating Actual Cost fields found on the Cost tabs of all related Planning Task records.
Est Cost: TOTAL	The sum of all of the monthly Est Cost fields on the tab.
Actual Cost: TOTAL	The sum of all of the monthly Actual Cost fields on the tab.
Actual YTD Amounts Labor $ Material $ Equipment $ Fluid $ Contractor $ Misc. $	The sums of the labor, materials, equipment, fluids, contractors, and other miscellaneous costs data taken from Cost tabs of related Planning Task records.
Remaining Budget	The amount of budgeted funds left for the department for the fiscal year. Automatically calculated as: Est Cost: TOTAL - Actual Cost: TOTAL.
% Budget Used	The percent of budget used thus far by the department for the fiscal year. Automatically calculated as: Remaining Budget/Est Cost: TOTAL.
% Over/Under	The percent over or under the budget the department currently is at this point in the fiscal year. A negative number is under budget. Calculated as: % of Budget Used - % of FY Completed. The system retrieves the % of FY Completed data from the Fiscal Year module > General tab.
Planned Ann Budget	The annual Planned Budget amount for the department for the fiscal year. This is an editable field that enables agencies to track a planned annual budget amount for each department and then compare it with the estimated costs for the linked tasks.

Note: Planning Tasks marked as overhead items are excluded from these calculations.