Costs Tab

The Cost tab tracks the estimated work cost based on all Task Resources entered in the Planning Tasks module as well as the actual work cost based on Work Orders in the system. In addition, the system breaks down these costs by category. These calculated fields and one additional editable field are described in the table below:

Field Name	Definition
Est Cost	Each field is the sum all of the correlating Est Cost fields found on the Cost tabs of all related Planning Task records.
Actual Cost	Each field is the sum all of the correlating Actual Cost fields found on the Cost tabs of all related Planning Task records.
Est Cost: TOTAL	The sum of all the monthly Est Cost fields on the tab.
Actual Cost: TOTAL	The sum of all the monthly Actual Cost fields on the tab.
Actual YTD Amounts Labor $ Material $ Equipment $ Fluid $ Contractor $ Misc. $	These fields sum up the labor, materials, equipment, fluids, contractors, and other miscellaneous costs from the corresponding fields found on the related Planning Tasks' Cost tabs.
Remaining Budget	This field calculates how much of the budget is left for the department for the fiscal year. Automatically calculated by Est Cost: TOTAL - Actual Cost: TOTAL.
% Budget Used	The percent of budget used thus far by the department for the fiscal year. Automatically calculated by Remaining Budget/Est Cost: TOTAL.
% Over/Under	How far over or under the budget the department currently is for where they are in the fiscal year. A - number is under budget. Calculated based on: The system retrieves the % of FY Completed from the Fiscal Year module > General tab. % of Budget Used - % of FY Completed.
Planned Ann Budget	The Planned Budget amount for the department for the Fiscal Year. This editable field allows departments to track a planned annual budget amount for each department and then compare it with the estimated costs for the linked tasks.

Note: Planning Tasks marked as Overhead items are excluded from these calculations.