Cost Tab

The Cost tab tracks the estimated work cost based on the Resources entered as well as the actual work cost based on Work Orders in the system. In addition, the system breaks down these costs by category. These calculated fields are described in the table below:

Note: Many of the calculations in this tab are dependant on the items in the Setup and Resources tabs. You must enter Setup information and Resources first in order to obtain accurate results.

Field Name	Definition
Est Cost monthly fields	The Estimated Cost fields are automatically populated based on the unit cost of the Resources on the Resources tab.
Actual Cost monthly fields	The Actual Cost fields are automatically populated based on the costs entered in the work orders. Note: The work orders must have: The same Department, Division, Sub-Division, Area, and Sub-Area as the task. The Start Date and End Date must fall within the same fiscal year as the task. The Planning Task must be added to the Work Orders' Task grid. Resources must be assigned to the Planning Task.
Est Cost: TOTAL	The sum of all the Est Cost fields
Actual Cost: TOTAL	The sum of all the Actual Cost fields.
Actual YTD Amounts Labor $ Equipment $ Contractor $ Material $ Fluid $ Misc $	These fields calculate the total costs for labor, materials, equipment, fluids, contractors, and other miscellaneous items for that task based on actual work orders in he system. Note: The work orders must have: The same Department, Division, Sub-Division, Area, and Sub-Area as the task. The Start Date and End Date must fall within the same fiscal year as the task. The Planning Task must be added to the Work Orders' Task grid. Resources must be assigned to the Planning Task.
Remaining Budget	The amount of budget remaining for the task for the fiscal year. Calculated based on Est Cost: TOTAL - Actual Cost: TOTAL.
% of Budget Used	The percent of the budget has been spent thus far in the fiscal year. Calculated based on (Actual Cost: TOTAL / Est Cost: TOTAL) x 100.
% Over/Under	How far over or under the budget completing the planned task currently is for where they are in the fiscal year. A - number is under budget. Calculated based on: The system retrieves the % of FY Completed from the Fiscal Year module > General tab. % of Budget Used - % of FY Completed.