Affected PM

Affected PMs enable agencies to generate additional Work Orders when a Scheduled PM is generated. This enables you to simultaneously create different Work Orders on the same PM schedule that can be based on different criteria or are for different assets.

A hydrant flushing Work Order is generated for a zone of hydrants. At the same time an Affected PM is set to generate a Work Order for exercising valves.

Part 1: Set up the initial Scheduled PM record

Create the PM record:
1. Open the PM/Templates module by selecting Work > PMs/Templates.
2. Click Add . The PM/Template form opens.
3. Enter a unique, alphanumeric code and description in the PM/Template and PM/Template Text fields. These are both required fields.
4. Select a Category (required). The selected Category determines the available Problems, Causes, Crews, Tasks, etc.
5. Select a Main Task (required).
6. Complete other fields to define the work, such as:
  - Problem
  - Cause
7. Complete fields to define who will be responsible for the Work Order:
  - Supervisor
  - Lead Worker
  - Crew
8. Mark the record as Scheduled PM and Affected PM. Do not check any other PM Type boxes.
9. Set the schedule on the form using one of the following schedule types:
  - Fixed Schedule
    1. Open the PM/Templates module.
    2. Find the PM record to schedule and click Open Record . The PM/Template form opens.
    3. Navigate to the Schedule fields within the PM record.
    4. Enter the Start Date Interval and Start Interval Code to indicate how often a Work Order should generate.
      Example: To generate a Work Order every 3 weeks:
      
      Start Date Interval = 3
      Start Interval Code = 2|Weeks
    5. Enter a Last Start Date.
      If you know the last date the task was performed for the assets enter that date.
      If you do not know the last date the task was performed for the assets figure out what date you want it to be performed on and then calculate backwards using the Start Date Interval and units in the Start Interval Code to figure out what the last date would have been.
    6. The Start Next Date will calculate automatically with the date that the next Work Order will start.
      Example: The following PM will generate a Work Order every 3 weeks. The next time it will generate a Work Order will be 12/21/2018.
    7. Click Save . The PM will generate work on this schedule.
  - Floating Schedule
    1. Locate the PM record to schedule and click Open to open the record. The PM/Template form opens.
    2. Navigate to the schedule fields within the PM record.
    3. Use the End Date Interval and End Interval Code to enter the time that should elapse between closing one Work Order and another one generating.
      Example: To generate a Work Order 3 weeks after the previous Work Order is closed:
      
      Start Date Interval = 3
      Start Interval Code = 2|Weeks
    4. Enter a Last End Date.
      If you know the last date the task was Completed for the assets enter that date.
      If you do not know the last date the task was completed for the assets, determine what date you want it to be performed on and then calculate backwards using the End Date Interval and units in the End Interval Code to determine when the last date would have been.
    5. The End Next Date will calculate automatically with the date that the next Work Order will start.
      Example: The following PM will generate a Work Order 3 weeks after the previous Work Order is closed. The next time it will generate a Work Order will be 12/21/2018.
    6. Click Save . The PM will generate work on this schedule.
  - Meter Based Scheduling
    1. Open the PM/Template module.
    2. Find the PM record to schedule and click Open Record . The PM/Template form opens.
      Note: The Work Order can only have one Fleet or Equipment asset on it.
    3. Navigate to the Schedule fields on the PM record.
    4. Select a meter to base the schedule on:
      Odometer - Used for Fleet inventory assets.
      Use the Odometer Interval to indicate how many miles should pass between closing one Work Order and another one generating.
      Enter the Previous Odometer.
      If you know the last mileage that the task was completed for the asset enter that mileage.
      If you do not know the last mileage at which the task was completed for the asset, figure out what mileage you want the task to be performed at and then calculate backwards using the Odometer Interval to determine what the last reading would have been.
      The Next Odometer will calculate automatically with the odometer reading that will trigger the next Work Order.
      Hourmeter - Used for Fleet or Equipment Inventory assets.
      Use the Hourmeter Interval to indicate how many hours should pass between closing one Work Order and another one generating.
      Enter the Previous Hourmeter.
      If you know the last hourmeter reading that the task was completed for the asset enter that reading.
      If you do not know the last hourmeter reading at which the task was completed for the asset, figure out what reading you want the task to be performed at and then calculate backwards using the Hourmeter Interval to determine what the last reading would have been.
      The Next Hourmeter will calculate automatically with the hourmeter reading that will trigger the next Work Order.
      Other Meter - Used for Fleet or Equipment Inventory assets.
      Use the Other Interval to indicate how many units should pass between closing one Work Order and another one generating.
      Enter the Previous Other.
      If you know the last other meter reading that the task was completed for the asset enter that reading.
      If you do not know the last other meter reading at which the task was completed for the asset, figure out what reading you want the task to be performed at and then calculate backwards using the Hourmeter Interval to determine what the last reading would have been.
      The Next Other will calculate automatically with the other meter reading that will trigger the next Work Order.
      Example: The following PM will generate a Work Order every 5000 miles after the previous Work Order is closed. The next reading for which it will generate a Work Order is when Odometer >= 10430.
    5. Click Save . The PM will generate work on this schedule.
  - Mixed Scheduling
    1. Open the PM/Template module.
    2. Find the PM record to schedule and click Open Record . The PM/Template form opens.
      Note: The Work Order can only have one Fleet or Equipment asset on it.
    3. Navigate to the Schedule fields on the PM record.
    4. Set a Floating Schedule.
      Use the End Date Interval and End Interval Code to enter the time that should elapse between closing one Work Order and another one generating.
      Example: To generate a Work Order 3 weeks after the previous Work Order is closed:
      
      Start Date Interval = 3
      Start Interval Code = 3|Months
      Enter a Last End Date.
      If you know the last date the task was Completed for the assets enter that date.
      If you do not know the last date the task was completed for the assets, determine what date you want it to be performed on and then calculate backwards using the End Date Interval and units in the End Interval Code to determine what the last date would have been.
      The End Next Date will calculate automatically with the date that the next Work Order will start.
    5. Select a meter to base the schedule on
      Odometer - Used for Fleet inventory assets.
      Use the Odometer Interval to indicate how many miles should pass between closing one Work Order and another one generating.
      Enter the Previous Odometer.
      If you know the last mileage that the task was completed for the asset enter that mileage.
      If you do not know the last mileage at which the task was completed for the asset, figure out what mileage you want the task to be performed at and then calculate backwards using the Odometer Interval to determine what the last reading would have been.
      The Next Odometer will calculate automatically with the odometer reading that will trigger the next Work Order.
      Hourmeter - Used for Fleet or Equipment Inventory assets.
      Use the Hourmeter Interval to indicate how many hours should pass between closing one Work Order and another one generating.
      Enter the Previous Hourmeter.
      If you know the last hourmeter reading that the task was completed for the asset enter that reading.
      If you do not know the last hourmeter reading at which the task was completed for the asset, figure out what reading you want the task to be performed at and then calculate backwards using the Hourmeter Interval to determine what the last reading would have been.
      The Next Hourmeter will calculate automatically with the hourmeter reading that will trigger the next Work Order.
      Other Meter - Used for Fleet or Equipment Inventory assets.
      Use the Other Interval to indicate how many units should pass between closing one Work Order and another one generating.
      Enter the Previous Other.
      If you know the last other meter reading that the task was completed for the asset enter that reading.
      If you do not know the last other meter reading at which the task was completed for the asset, figure out what reading you want the task to be performed at and then calculate backwards using the Hourmeter Interval to determine what the last reading would have been.
      The Next Other will calculate automatically with the other meter reading that will trigger the next Work Order.
      Example: The following PM will generate a Work Order every 5000 miles after the previous Work Order is closed. The next reading for which it will generate a Work Order on 4/16/2018 or when Current Odometer >= 10050.
    6. Click Save . The PM will generate work on this schedule.
10. Complete other attribute fields as desired.
11. Click Save . Close the record.
Add auxiliary information:
1. Click the to expand the PM record.
2. Add other desired Work Order information like Tasks, Employees, Equipment, Materials, Fluids, Contractors that would commonly be used to complete the work.
3. Enter comments in the Comments grid as desired.
Add the PM's Assets:
1. If the PM is for a set list of assets, open the PM Asset grid and add Assets by Adding a new record , loading a Subset of assets or using one of the Add Multiple Toolkits .
2. If the PM is for a dynamic list of assets, open the PM Asset Filter grid and Add one more more filters of assets.

Part 2: Add an Affected PM Schedule

Select the PM Tightly Linked PM grid and click Add . The Affected Schedule opens.
The schedule record is marked as Affected. This populates from the linked PM and cannot be changed.
Use the Routine Code field to select a Scheduled PM to which this PM will be linked.
The # Between and # Remaining fields are inactive for this type of PM Schedule.
Click Save . The Affected PM record now appears in the PM Grouped PM Tightly Linked PMs grid and will generate work at the same time as the linked Scheduled PM.

Part 1: Set up the initial Grouped or Grouped Asset PM

Create the PM record:
1. Open the PM/Templates module by selecting Work > PMs/Templates.
2. Click Add . The PM/Template form opens.
3. Enter a unique, alphanumeric code and description in the PM/Template and PM/Template Text fields. These are both required fields.
4. Select a Category (required). The selected Category determines the available Problems, Causes, Crews, Tasks, etc.
5. Select a Main Task (required).
6. Complete other fields to define the work, such as:
  - Problem
  - Cause
7. Complete fields to define who will be responsible for the Work Order:
  - Supervisor
  - Lead Worker
  - Crew
8. Mark the Scheduled PM checkbox. Mark the PM as Affected and Grouped or Grouped Asset. Do not check any other PM Type boxes.
9. Complete other attribute fields as desired.
10. Click Save . Close the record.
Add auxiliary information:
1. Click the to expand the PM record.
2. Add other desired Work Order information like Tasks, Employees, Equipment, Materials, Fluids, Contractors that would be commonly used to complete the work.
3. Enter comments in the Comments grid as desired.
In the PM Groups grid, click the Toolkit and select one of the Add Groups tools:
- Add Group(s) and Existing Asset(s)
- Add Group(s) and Existing X Module-Related Asset(s)
- Add New Group and First Asset
  Note: The Add Groups Toolkits require you to add an Asset that will appear in the PM Grouped Assets grid. You will only be able to add one Asset on a Grouped PM. To add multiple Assets, create a Grouped Asset PM.
Click the to expand a PM Group.
In the Group's Grouped PM Scheduling grid, click the Toolkit and select Add New Schedule to set the Group Schedule. Repeat for each Group that needs a Schedule. More information on PM Group Scheduling.

Part 2: Add an Affected PM Schedule to the Grouped or Grouped Asset PM

In the PM Grouped PM Tightly Linked PMs grid click the Toolkit and select Add New Affected or Tightly Linked PM. The following Tightly Linked PM form opens:
The schedule record is marked as Affected. This populates from the linked PM and cannot be changed.
Use the Routine Code field to select a Scheduled PM to which this PM will be linked.
The # Between and # Remaining fields are inactive for this type of PM Schedule.
Click Save . The Affected PM schedule record now appears in the PM Grouped PM Tightly Linked PMs grid and will generate work at the same time when the linked Grouped or Grouped Asset PM schedule it triggered.