Timesheet Overview

The Timesheet Overview allows supervisors and pay clerks to review timesheets, lock records, launch records in the web, filter, setup pay periods, and create reports. It is made up of a list of employees and the summary of their time for the pay period.

Click the Timesheet button on the Home Menu. A drop down list will provide an link to select the overview.
The following filter screen will popup:
Choose a filter:
- All employees - Shows an Overview of all employees
- All Employees for a specific Supervisor - Narrows down the overview to the supervisor selected in the drop down box.
- Show Only Active Employees checkbox - displays only employees who are currently marked in the employee module as active.
Click OK.
The following window will appear:

Select the record(s) to lock.
Click .
When a supervisor uses this button it approves the record. When the payroll admin uses this button, it locks the record as well.
The correlated check boxes in the grid will be checked for the selected records as well.
Note: Once an employee's record for a pay period is approved or locked, the employee will no longer be able to make any changes.

Select the record(s) to view.
Click .
The selected timesheet record(s) will open one or more timesheet forms to view the employee(s) records for this pay period.

Click and the following dialog will appear:
Choose a filter:
- All employees - Shows an Overview of all employees
- All Employees for a specific Supervisor - Narrows down the overview to the supervisor selected in the drop down box.
  Note: When this is selected it automatically selects the currently logged in Supervisor (if the user is a supervisor).
- Show Only Active Employees checkbox - displays only employees who are currently marked in the employee module as active.
Click OK.

Click the Reports button at the Top of the timesheet display. A parameter page will appear:
Enter the starting date to be displayed in the report. Use yyyymmdd format.
Enter a subtitle for the report if needed. This step is not required.
Click OK. The Timesheet report will appear similar to the example below:


	Lock Record	Marks timesheet records as Approved and/or Locked. When a supervisor uses this button it approves the record. When the payroll admin uses this button, it locks the record as well. When a record is approved or locked the correlated check boxes in the grid will be checked for the selected records as well.
	Launch in web	Opens the selected employee's record in Timesheet Form. This works for more that one employee at a time.
	Change Filter	Brings the filter screen back up and allows users to switch their filter.
	Pay Period Management	Allows the payroll admin to setup the pay periods. For more information about Pay Period Management go here.
	Reports	Runs the Timesheet Report. This report summarizes the daily hours by time code for the current employee. The report also totals the hours worked for the pay period displayed in the current timesheet.
	Refresh	Refreshes the employees timesheet records.
Date Picker		Displays the first date of the selected pay period. Use the < > buttons to jump between pay periods. Use the button to select a date.