Timesheet

The Timesheet enables users and agencies to track work hours. It consists of three separate programs:

Open the Timesheet.
Click Add in the Additional Time grid. A new blank line is added to the Timesheet's Additonal Time grid.
Complete the following fields, if available:
- Description - Describe the task or activity.
- Task -Select a Task from using the drop-down box.
- Time Code - Specify how this Task should be billed (e.g., Regular Time, Overtime, External Regular, etc...). Note: If the user doesn't make a selection, the system defaults to the first code in the drop-down list.
- Project Number - Enter the associated Project Number or select from a list.
- Account Number - Enter the associated Account Number or select from a list.
- Date Fields - Enter the hours worked on the Task on each particular day. Note: An entered task cannot be saved if the user does not record work hours.
Continue to add Tasks and complete fields as desired.
Click Save to save the changes made to the Additional Time grid. Saving changes forces the system to recalculate the Task totals, as well as the Daily Totals in the Summary grid.
Click Close to cancel all unsaved edits.
Note: The system automatically cancels any unsaved changes when the user navigates away from the week currently displayed in the Timesheet form.

Open the Timesheet.
Make sure all time is filled out for the pay period.
Click Submit.
A message will appear stating the date the Timesheet was submitted.
Note: The Timesheet can be edited and re-submitted multiple times. Once a supervisor approves the Timesheet it can no longer be altered.

Open the Timesheet Overview.
Check the checkbox next to each record that you would like to Approve or Lock. Check the Select All checkbox at the top of the column to select all employee records in the current view.
- If users must use the Submit Timesheet button to indicate that their Timesheet is complete, check the Is Submitted checkbox to determine whether an employees has submitted their Timesheet.
Supervisors: Click the Approve Record button. The record is marked as Approved.
Payroll Admins: Click the Lock Record button. The record is marked as Approved and Locked.
Note: Once an employee's record for a pay period is approved or locked, the employee can no longer make any changes to the Timesheet. If the Work Option > Enable Timesheet Locking is enabled, the Work Order Resources related to the locked pay period will also be locked.

Timesheet	Provides a means for users to enter their time and to view time entered in the Work Orders module.
Pay Period Management	Enables a payroll administrator to configure pay periods for Timesheet users.
Payroll Admin Management	Enables a web administrator to control which departments Payroll Admins can see when using the Timesheet Overview
Timesheet Overview	Allows supervisors and payroll administrators to review and update a list of all employees and their time.