7.60 Release Notes

Module Enhancements

• Most of these enhancements were added to the desktop and the web.
• Enhancements that were added only to the desktop are marked with a *. Many of these additions will have related functionality that is available in the web even though the modules aren't available in the web. For example the parts inventory modules are not available in the web, but users can still disperse parts to work orders while in the web.

Facility

• Site and Building Inventories – These each have a new grid that stores default Utility Vendor and Account information. When a new Utility record is created, if there is only one building or site attached to the Utility record, then the Vendor and Account number will automatically be filled out when the Utility Type is selected.

Sewer

• Sewer Pipes can now use Structures, Nodes, Pump Stations, Control Valves and System valves as end points.
• Pump Stations – New Slot Status field
• FOG
  • Facilities
    • Added a New Facility Events Tab and Grid
    • Rearranged the Communication tab. It now combines Notices, Conversations and Email Tracking so that all communication can be viewed in one screen.
    • Added a second Custom tab.
    • Group/Event Setup module. New module that allows users to setup groups of Events that can be added to the Facility record.
  • Haulers
    • Added a New Hauler Events Tab and Grid.
    • Added a second Custom tab.
    • Added Group/Event Setup module. This allows users to setup groups of Events that can be added to the Hauler record.
• IPT
  • Facilities module
    • Modified & Renamed the Tests tab
    • Renamed the tab to Monitoring Points
    • Added new Monitoring Points Grid
    • Added new Monitoring Points Parameter Grid
    • Rearranged the Communication tab. It now combines Notices, Conversations and Email Tracking so that all communication can be viewed in one screen.
    • Added Categorical Codes grid in Codes tab. This is for storing agency defined codes for the facility.
    • Added New Facility Events Tab and Grid.
    • Added second Custom tab
  • Monitoring Points module – New module that tracks locations within an IPT facility where tests are performed.
    • Linked Test Results into Monitoring Point. Now the Facility has a collection of monitoring points and each monitoring point tracks test records.
  • Facility Test Result module.
    • This module no longer users the Testing List module, but instead uses the Parameter setup module to load lists of tests to be performed.
  • Group/Event Setup module – New module that allows users to setup groups of Events that can be added to the Facility record.
  • Parameter Setup module – New module that allows users to set up lists of testing parameters that need to be followed.
  • Categorical Code Setup module – New module that allows users to setup codes that are used one the Codes tab of the IPT Facility

Storm

• Storm Pipes can now use Structures, Nodes, Pump Stations, Control Valves and System valves as end points.
• Storm BMP modules – New module set for Storm Best Management Practice Compliance. This is similar to the Sewer FOG and IPT products.
• Storm Structure Inventory
  • The Drainage Area, Receiving Steam and Land Use fields have been moved from the Storm Sampling module to the Structure Inventory module > Sampling tab.
• Storm MACP – New module that allows users to create MACP inspections for Storm Structures
• Pump Stations – New Slot Status field

Street

• Mainlines and Conduits modules. The relationship between these modules was changed. Previously a Conduit had to be related to one (and only one) Mainline record. Now a conduit can be related to many mainlines.
• Mainlines module. Mainlines can now use poles, signal heads, cabinets, junction boxes, meter boxes, snow shoes, aux. equipment, street light controllers, and street lights as end points.

Water

• Distribution Hydrant Flow Test. A new checkbox field was added to allow users to turn off the automatic calculation of the flow volume. If the box is checked users can manually enter a volume.
• Distribution Hydrants – These hydrants can now be renumbered within the module.
• Recycled Water Mainbreak module – New Module to track mainbreaks that occur in the recycled water system.
• All Pump Stations types – New Slot Status field
• Water Flushing Route module
  • Inactive Route Flag added. If this box is checked, the route will no longer be selectable in the Route History module.
  • Nodes tab. This tab links the flushing route to water node records.

Work

• Project Management
  • Project Contract Estimates – New module that allows users to build project estimate records based on a Project Contract. When these records are marked as approved purchase orders can be generated.
  • Estimate Approval Library – New module that allows users to setup groups of ‘approvers’. These are people that must approve a project estimate before the work can be done. These records are loaded into the Project Contract Estimate module.
  • Project PO
    • Added a link to a Contract Estimate record with an Estimated Total Price.
    • If it is linked to an estimate then the Line Items are automatically populated and the PO line Items have Estimated Quantity and Estimated Total Price fields that carry over from the estimate.
    • Added a Linked WO grid.
• Work Request
  • Send to WO Billing – New box on the Customers tab. When the box is checked and a work order is created from the request the information from this tab is automatically copied over to the work order’s Billing tab.
• Work Order
  • Task Grid – Records in this grid now have new user-defined Date/Time fields.
  • Assets grid
    • Asset records can now be linked to inspections. This can be done by either:
    • Going to an inspection record and using the create work order button. The related asset will be added to the work order with the inspection linked to the asset record.
    • Highlighting the asset in the work order, right-clicking, and selecting Create Inspection record. If there are multiple types of inspections that can be performed for an asset type the user is provided a list of types to choose from. Note: In the Web This is launched from a Toolkit function in the asset grid.
  • Work Resources grid
    • Cost Markup grid/child – Resource records have this new grid. This allows users to easily add cost markup records to a resource. This helps to add further costs that an agency incurs when using specific employees or equipment on a job.
    • Total Cost field - This field can now be manually edited for Contractor, Materials, and Fluid resource types.
    • Materials and Fluids resource types now have a UPC Code field. This allows users to lookup materials linked to parts based on an assigned UPC Code.
    • Estimated: Unit Cost field – If the resource is a material or fluid linked to a record in the part inventory that uses the average cost method this will automatically be filled out with the part’s Average Cost.
    • End Date – If the resource is a material or fluid linked to a record in the part inventory the resource End Date must fall between the part’s Start and End Date.
  • Existing Work Order Checking - When a user creates a work order from an asset using the Create WO button or when an asset is added to a work order the system now checks to see if the asset has any other open work orders. If there is another open work order the user is notified and asked if they want to continue or not.
• PM/Templates
  • Asset tab – the filter section at the bottom of this tab was re-designed to allow users to enter multiple asset filters for multiple asset types.
• Work Flow Setup *
  • Problem Setup *
    • Default Category – This is a new field that specifies what category is a default for the problem. When a Work Request is entered and no category is specified the system will automatically assign a Category based on the Default Category field on the Problem record.
  • Employee Setup *
    • Added new Issued Tab – Displays parts that are issued from a warehouse to the employees for consumables – gloves, shovels, etc.
  • Cost Markup Library - New module that allows users to establish typical cost markups that can be applied to work resources – like sales tax, outside charges, etc.

Parts Warehousing

• Warehouse Module *
  • Part Grid - New right-click option to Transfer Parts.
  • Security Tab – New tab that allows users to give individuals full access rights to the warehouse and to the parts within the warehouse, or rights to only extract and return parts from/to the warehouse from work orders. Users that don’t appear in the grid have no rights to the warehouse. This works in conjunction with a new option Use Parts Warehouse Security.
  • A new Custom tab has been added
  • A new Comments tab has been added
• Parts Module *
  • A second Custom tab has been added
  • Inventory Grid – new right-click option to Issue to Employee. These parts are deducted from the inventory and appear on the Employee > Issued tab.
  • Material Category and Fluid Category girds – New grids that are in sync with the category grids for the related Material and Fluid records.
• Work Order Option *
  • Use Parts Warehouse Security – New option that allows users to only give selected employees the ability to remove or move parts from selected warehouses.
  • Use Part Open Inventory Date Range - New option that controls a date range during which a part can be dispersed to a work order.
• Transaction Changes *
  • Added Transaction Description popup
  • Added Employee link – see above under Employee Setup

GIS - Desktop

Analyst Tools

• Custom Symbology templates – Users can now create custom symbology templates for the outputs of the following tools: Lucity Views, Work Frequency, Work Order/Request/PM Viewer, TV Observations.
• View PM/Template locations – Displays PM/Template locations based on attached asset or location records.
• Subsets tool – Users can control the order of the subset they create in the map.

Editing Tools

• Direct Spatial Updates tool – New tool that updates Lucity from GIS based on spatial relationships found in the map. However, it does this outside an ArcMap edit session and without updating any fields in the Lucity related feature class. This results in a tool that will make a desired update without extra setup and is faster than standard spatial relationships.
• Street Renumber tool – Will now update Street Pole and Street Light feature IDs.
• To/From nodes and node types for Sewer and Storm pipes – These are automatically recognized and updated by the program whenever a pipe is synced. The upgrade will delete any existing spatial relates that do this.
• Street Mainlines and Conduits relationships - These are now automated. They are updated every time one of these features is created, moved, or a user runs the spatial relationship tool against one of these features.
• The Sewer and Storm editing tools have been updated to take into account the new to/from end point types for the pipes.

Configuration and Integration

• Important! All updates from Lucity Desktop to an SDE or File Geodatabase must be made through an ArcServer Map Service using the Lucity SOE.
  • The service used for SDE updates from Lucity now supports using a secured map service.
• The Geodatabase Configuration now provides the ability to map a single street name GIS field to Lucity.
• The Geodatabase Configuration now provides the ability to map a single line building number GIS field to Lucity.
• New Modules linked to GIS- Street Signals, Storm BMP Assets, Storm BMP Site, Sewer IPT Monitoring Point, Recycled Water Main Break

Administration Tool

System Settings

• Disable browser caching of xap files – New Setting - This is only intended to be set to TRUE for clients unable to run the dashboard using Windows Authentication.  Setting it to true will resolve that problem, but will also result is slightly slower performance.  Contact Lucity if you think you need to set the value to TRUE.
• Favor configuration over performance for business rules – New Setting - Enabling this rule allows changes to be made to field properties in the desktop, such as mask, required, editable, and then have those changes pushed to the web by clearing the web cache. However, this may cause a significant drop in performance (15-20%) When the setting is disabled changes to field properties can only be pushed to the web by resetting IIS.
• Do Work Flow Popup Lists Filter using StartsWith or Contains – New Setting -Administrators can now control how all pop-ups that are used to select Work Flow items (i.e. Category, Problem, Employee) on Work Forms act. The filter function of these pop-ups can either filter options based on "Starts With" or "Contains".
• Send daily email when nightly services processes finish – New system setting that automatically emails a list of users (List of email addresses for system health notifications setting) to let them know the processes finished correctly.
• The Settings on the GIS tab are now split up into the GIS Edit Integration and GIS Web tabs.

View/Form Manager

• View/Form templates have been removed for the Work Order, Request, Fleet, and Equipment modules. All of these can now be imported from xml like the views/forms for all other modules.

Dashboard Manager

• On the Apply a Batch Template screen there is now a lookup button to help find users in the list.

Reports

• Custom Reports can now be put in a custom file directory within the Lucity Web installation. This allows you to break up your custom reports by department.

Security

• Added a Password Confirmation dialog.
• When new users are created it automatically prompts for a password to be created.
• Added an Exit option to the menu
• User’s details now shows the user’s Last Login date/time.

Lucity Mobile Server

• Can now support Document Uploads and Downloads. This will be available in the Lucity Mobile app soon.

Web Citizen

• Added the Work Request Creation Date on Web Citizen Status Lookup page.
• The caption of the Send Email button and related Enter Additional Emails text can be changed in the Administration tool.
• Citizens can now attach documents and upload them.

Web

Tools

• Export Data – New Tool that allows users to export the data that is currently in a grid. This data is zipped up on the server and emailed to the user.
• Create PM/Work Template – New tool that allows users to create a PM/Template record from any asset module.
• Create Work Order – Now prompts the user and asks if they want to create a work order for the selected records or the entire filterset. If the selection or filterset contain more than one record it will also prompt if they want to create a single work order for all records, or individual work orders for each record.
• Document Control – Documents can now be attached and uploaded to a shared location. For users on Windows Server 2008, 2008r2, and 2012.
• Subsets – Subsets can now be edited. Items can be added to, removed from, or reordered within a subset.
• Reports – Reports can now be run against the selected records or the entire filterset.
• Delete – When the delete tool is used a prompt appears telling which module the records are being deleted from and how many records are being deleted.
• Logging - Clients can now email the Lucity Web rolling.log file from the help menu in the web app. This log should NOT be emailed directly to Lucity support because it is sent from a ‘noreply@yourdomain’ and our support team will not know who sent it. Please email it to yourself and then send it to Lucity Support.

Views/Grids/Forms

• Users are now able to disable the mouse over highlighting on web grids. This is done using the configuration tool on the home menu.
• Sign Library and Sign Inventory - Sign Images can now be displayed and changed with a new field on these web forms.
• Work Orders
  • Edit Resources button – This has also been added to the Work Order View Toolbar. Clicking this button opens the editable resources grid for the 1st task of the selected work order.
  • Tasks
    • Tasks and Resource Dates – If the Start Date = End Date work option is enabled the task and resource toolkits will only show a single "Date" field.
    • The Task Address fields can now be added to the task web form.
• Work Toolkit functions that modify filter sets now provide a prompt to let the user know how many records are about to be updated.
• Administrators can now control how pop-ups used to select Work Flow items on work forms act. (i.e. Category, Problem, Employee) The filter function of these pop-ups can either filter based on "Starts with" or "Contains". This is configured through and option found in the Administration tool.
• Create Work Order for Selected Assets – This toolkit in the asset grid will now create a work order for any asset, not just ones that match the work order category.

Webmap

• Map Management Tools
  • Measurement Tools - New tools for measuring the length of a Line, sides and area of a Polygon, and the radius of a Circle.
  • Red-lining Tools – New tools that allow users to do markups in the webmap. These markups are displayed to all users of a webmap. This allows a supervisor to add markups to the map for a laborer to reference in the field.
• The Webmap now supports using secured map services.
• Subsets – Now will provide the ability to create ordered subsets. When a subset is created in the map the items in the subset will be ordered based on the order that the assets were selected in the map.

New Modules available for editing in Lucity Web with 7.60

Equip

Street

Water

Work