Equipment**

Serves as the user-defined, unique ID for the item that will be used to complete work.

Equipment Text*

Identifies the item by its common name.

Equip Rec #

Indicates the unique, system-generated ID for the Equipment Setup record.

Equipment Status

Describes the equipment's current operational condition (e.g., active, inactive, etc.) using a user-defined, code-description field.

Active Equipment

Indicates whether this item is currently an option for users to select as a Resource on a Work Order or PM.

Equipment Type

Classifies the item by its characteristics.

Special ID

Enables users to assign an alternate identifier for the equipment item.

Desc

Enables the user to provide a detailed description of the piece of equipment.

Model No

Identifies the manufacturer's identifying name or number for the material.

Account #

Indicates the reference number for the general account billed, by default, when the equipment is used.

When a user adds this Equipment as a Resource on a Work Order or PM, this value is carried over to the Account # field on the Work Order or PM record.

The system can be configured to handle account numbers in various formats. The format dictates how users complete this field.

More information about Account Number formats

Proj No- Acct

Indicates the reference number for a specific project account that should be billed, by default, when the equipment is used.

When a user adds this Equipment as a Resource on a Work Order or PM, this value is carried over to the Proj No - Acct field on the Work Order or PM record.

An agency can configure Lucity to handle project numbers in various formats. The configuration determines how users complete this field.

More information about Project Account Number formats

Journal Entry Import

Directs the system to export a journal entry for this equipment resource from Lucity into the Ledger of an integrated financial system.

• This field only applies to agencies that integrate Lucity with an outside financial software such as Finance Enterprise. More information about the Finance Enterprise integrations.

Unit Cost

Indicates the default amount charged for the equipment per unit of measure.

• When a user adds this Equipment as a Resource on a Work Order or PM, this value is carried over to the Default Unit Cost field on the Resource record.

Regular External Rate

Indicates the amount charged for the equipment's time when used at an external rate.

• When you add an Equipment record to a Work Order, and the equipment's Time Cost is set to External Regular the system will check this field on the Equipment Setup record.
  • If this field is populated then the value will be carred over the the Equipment record's Default Unit Cost field.
  • If this field is not populated the system will calculate the Default Unit Cost.

Note: The value in this rate field is not a multiplier.

Time Cost

Identifies the default time cost applied to the equipment record.

Time Cost options are established in Lucity's Work> Administration > Timecost Setup module.

Unit of Measure

Identifies how use of this item is measured for a Work Order Task (e.g., hours, days, miles, etc.).

CS Warehouse ID

Identifies a warehouse in the Finance Enterprise system where a CS Product-linked Material is located.

• If this value is defined on an Equipment Resource, it will override a default CS Warehouse ID from Work Material Setup.

More information on FE Stores Order integration.

CS General Ledger

Identifies a General Ledger (GL) record in FE.

CS General Key

Identifies a GL Key record in FE.

CS General Object

Identifies a GL Object record in FE.

CS Job Ledger

Identifies Job Ledger (JL) record in FE.

CS Job Key

Identifies a JL Key record in FE.

CS Job Object

Identifies a JL Object record in FE.

CS Fixed Asset

Identifies a Fixed Asset in the Finance Enterprise (FE) system.

• Important: This field supports manual entry but will only validate against Fixed Asset records in FE when selecting a value from the lookup.
• Note: This field is only used in inventory modules.