Scheduled Tasks

Scheduled Tasks are designed to push data back and forth between Lucity and the Geodatabase. Or inspection data from Lucity into the related GIS feature class.

Lucity to GIS- Currently this is only available for inspection feature classes
GIS to Lucity- This is supported for all GIS enabled modules (inventory and inspection).

Scheduled Tasks can be configured to run automatically. The GIS Task Runner will process any Scheduled Task that is due based upon the user defined frequency and other criteria. This functionality greatly expands the Lucity and GIS integration capabilities with use of feature services. Edits to the feature service, regardless of who did it and what environment they did it in, can be picked up by Lucity. Some potential examples:

Collector for ArcGIS (iOS & Android)- including disconnected editing
Lucity Web Map
ArcGIS.com map viewer
Any other 3rd party apps that support feature service editing

Notes:

Merges, Splits, Renumbers, and Deletes must still be done using the appropriate Lucity tool in ArcMap or ArcGIS Pro in order for the Lucity inspection, construction, and work history to be properly updated.
Features must meet the Lucity module requirements in order for them to be synchronized. For example, required fields such as the Lucity common ID must be populated with a unique value.
Scheduled Tasks interact with the feature class via map and/or feature services. Before setting up a Scheduled Task you should make sure there is a map service defined at either the feature class or geodatabase level.
Automatically calculates asset coordinates and populates them in the Lucity record.

Primary Uses

Import Inspection records into Lucity that were created in an inspection feature class in the geodatabase.
Update Lucity with edits made to feature classes in the Lucity web map.
Update Lucity with edits made to Lucity linked feature classes using editing environments that aren't integrated with Lucity.

Triggering a Scheduled Task Manually

Open the Geodatabase Configuration and select the task.
Click the Run Task Now button at the bottom.

Overview Video

Configuration

Prerequisites

GIS tasks make updates to Lucity and geodatabases through feature services. A feature service should be setup before configuring tasks.
Use the Geodatabase Configuration to setup a feature class to use the previously setup Feature Service.

Considerations

Which inspections should show up in the feature class?
Should old records be updated with new changes?

Scheduled Task tab

General Info

Task Type	Indicates what action the task performs. It will sync from Lucity to GIS or GIS to Lucity.
Disabled	Mark if the task is disabled. These tasks will not run.

Filter Options

None (process all source records)	Makes the task consider all records for syncing.
Filtered set	Make the task consider only records that fall within a certain filter when preparing to sync.
Select Filter	Opens a list of saved Lucity filter from the Lucity module related to the feature class this GIS Task is for. Only enabled if the Filtered Set option is selected.
Where Clause	Displays the filter that will be used to narrow down which records the task will consider for syncing when run. Only enabled if the Filtered Set option is selected. Displays the selected filter if the Select Filter button is used. Enables the user to type in a Where statement if they manually want to write a filter.

Options

Only process records modified since last run	Check this to make the task check the records last modified dates. Only records (in the filter set) that were modified since the last time the task was run will be synced.
Last Edited DateTime Field	This option is only enabled if the Only Process records modified since last run option is checked and the Task Type is Sync- GIS to Lucity. The field selected here must be the ArcGIS field that stores the last edited datetime (most likely this is the Esri Editor Tracking field)
Insert record if it doesn't already exist	Allows the sync to add new records to the destination.
Enable number generator for imports	Allows the sync to assign numbers to assets from a Lucity GIS Number Generator related to the feature class. Note: This is only available for GIS to Lucity tasks.
Enable spatial relates for imports	Allows the sync to update fields for an asset record based on spatial relationships.
Update existing record	Allows the sync to update existing records with new attribute information.
Delete previous inspection(s) for asset. (Only keep most recent inspections)	This option is only enabled if the Task Type is Sync- Lucity to GIS. This option causes the task to delete any inspection in the feature class that isn’t the most recent inspection for an asset. The purpose of enabling this option is if you want the feature class to only contain the most recent inspection for each feature.
Sync Attachments	Causes the task to sync Esri attachments for the feature as documents attached to the record into Lucity. This function offers the following options No Attachement Sync - The attachements are not synced from Esri to Lucity. Attachment Reference - A link to the attachment's current location is added to Lucity but the file is left in its current location. Attachement Copy - A copy of the attachment is uploaded to your Lucity Document Hive and the copy is linked to Lucity. More information about Lucity documents
Carry over to work order	Causes any documents that are linked to records in Lucity to have the Carry over to work order flag marked. This means if the document is linked to an asset record, that the document will be linked to and futher work orders for the asset.

Scheduling Info

Units	The number of minutes, hours, days, or months that will pass between times the task is run.
Frequency	Select whether the units represent minutes, hours, days, or months.
Last run	The last date that the task was run. Automatically filled out.
Override	Checking this allows you to manually modify the Last run date.
Next run	The next date/time the task will be run. This is automatically calculated based on the Last Run, Units, and Frequency.
Recalc	Recalculates the Next run when the Override is used.

History

Last Process Date Time	The last date the gis task was run.
Last Sync Start	The time the gis task was last run.
Last Sync End	The time the gis task finished.
Last Sync Contained Errors	Indicates whether or not there were errors during the last time the gis task was run.

Process Log

Log grid

Displays a log of previous gis task runs. These log entries are automatically deleted after 30 days.

Error Exception

Click on a field in the grid to see the full contents here.

More information about Log results

How To Add a Scheduled Task

How To Delete a Scheduled Task

How To Validate a Task

How to Copy a Task

How To Run a Task Now

In This Section

Scheduled Task Log Results