Task Cost Fields

The Cost fields on a Task record display the estimated, actual and summarized costs for that work activity. Users can enter Task costs manually, or the system can populate the figures using cost data from Resources related to a Task. These figures then are factored into the Work Order's summary cost calculations.

More information about Work Order Cost relationships

Estimated Costs

Estimated Cost fields enable an agency to approximate the amount of time and the resource costs required to complete the task. Typically, these estimates are carried over from the Task Setup record.

Use Est Resource Cost.	Instructs the system to populate the estimate fields with the sum of the corresponding estimate fields from all records in the Task's Resources grids (Employees, Equipment, Materials, Fluids, Contractors). When left unchecked, users can update the estimate fields manually. When this option is enabled, the estimate fields are read-only.
Labor Hours Est	Indicates the estimated amount of employee hours required to complete the task.
Labor Cost Est	Indicates the estimated cost for the employee resources needed to complete the task. The ability to view this field is secured by the Allow View of Secured Fields permission. If a user does not have this permission, the field displays symbols ("*.#").
Equipment Cost Est	Specifies the estimated cost of the equipment to be used to complete the task.
Contractor Cost Est	Specifies the estimated cost of contractors to be hired to complete the task.
Material Cost Est	Specifies the estimated cost of materials required to complete the task.
Fluid Cost Est	Specifies the estimated cost of fluids required to complete the task.
Misc. Cost Est	Displays the estimated cost of any miscellaneous items (i.e., taxes, permit fees, etc.) required to complete the task.
Total Cost Est	Computes the estimated costs for completing the task. Automatically calculated as: Est Labor Cost + Est Equipment Cost + Est Contractor Cost + Est Material Cost + Est Fluid Cost + Est Misc Cost = Total Cost Est

Actual Costs

Actual Cost fields enable agencies to document the real amount of time and cost it took to complete the task.

Use Actual Resource Costs	Instructs the system to populate the actual cost fields with the sum of the corresponding actual cost fields from all records in the Task's Resources grids (Employees, Equipment, Materials, Fluids, Contractors). When left unchecked, users can update the actual cost fields manually. When this option is enabled, the actual cost fields are read-only.
Labor Hours Actual	Indicates the true amount of employee hours used to complete the task.
Labor Cost Actual	Indicates the true cost of employee resources used to complete the task. The ability to view this field is secured by the Allow View of Secured Fields permission. If a user does not have this permission, the field displays symbols ("*.#").
Material Cost Actual	Records the true cost of materials used to complete the task.
Fluid Cost Actual	Records the true cost of fluids used to complete the task.
Equipment Cost Actual	Records the true cost of the equipment used to complete the task.
Contractor Cost Actual	Records the true cost of the contractor used to complete the task.
Misc. Cost Actual	Displays the true cost of any miscellaneous items used to complete the task.
Total Cost Actual	Computes the true cost of completing the task. Automatically calculated as: Labor Cost Actual + Equipment Cost Actual + Contractor Cost Actual + Material Cost Actual + Fluid Cost Actual + Misc Cost Actual = Total Cost Actual

Cost Difference

The Cost Difference fields enable an agency to see the difference between its estimates and the actual figures for the completed task. This information can help an agency improve its planning and budgeting processes and assess how its crews are performing.

Labor Hour Diff	Computes the difference between Est Labor Hours and Actual Labor Hours. Automatically calculated as: Labor Hours Est - Labor Hours Actual = Labor Hour Diff
Labor Cost Diff	Computes the difference between the Est Labor Cost and the Actual Labor Cost. Automatically calculated as: Labor Cost Est - Labor Cost Actual = Labor Cost Diff The ability to view this field is secured by the Allow View of Secured Fields permission. If a user does not have this permission, the field displays symbols ("*.#").
Material Cost Diff	Computes the difference between the Est Material Cost and the Actual Material Cost. Automatically calculated as: Material Cost Est - Material Cost Actual = Material Cost Diff
Fluid Cost Diff	Computes the difference between the Est Fluid Cost and the Actual Fluid Cost. Automatically calculated as: Fluid Cost Est - Fluid Cost Actual = Fluid Cost Diff
Equip Cost Diff	Computes the difference between the Est Equip Cost and the Actual Equip Cost. Automatically calculated as: Equip Cost Est - Equip Cost Actual = Equip Cost Diff
Contractor Cost Diff	Computes the difference between the Est Contractor Cost and the Actual Contractor Cost. Automatically calculated as: Contractor Cost Est - Contractor Cost Actual = Contractor Cost Diff
Misc. Cost Diff	Computes the difference between the Est Misc Cost and the Actual Misc Cost. Automatically calculated as: Misc Cost Est - Misc Cost Actual = Misc Cost Diff
Total Cost Diff	Computes the difference between the Est Total Cost and the Actual Total Cost. Automatically calculated as: Total Cost Est - Total Cost Actual = Total Cost Diff

Other Cost Fields

Unit of Measure	Defines the strategy used to measure work on this task. For example, painting hydrants might be measured by each hydrant painted, while painting walls might be measured by the square foot. If the related Task Setup record's Lock UOM option is enabled, the Unit of Measure field is read-only.
Unit Cost	States the user-defined cost for each unit of work.
# of Units	Indicates the number of units of assets that are associated with this task. If the Lock Units field is not checked, the system automatically calculates the # of Units based on the following: The Units field from each asset linked to the current task. The Asset > Units field is populated depending on how the Work Order's Category is configured. More information about Work Quantity Calculations The system calculates the Unit count based on the Assets associated with this Task. More information about Asset > Task Association
Lock Units	Prevents the system from automatically calculating the # of Units field. This feature enables users to manually enter the # of Units without that value being overwritten by the system.
Unit Calc Method	Specifies how the # of Units value is calculated for the task based on the Work Quantity Calculations. More information about work quantity calculations
Calc'd Unit Cost	Indicates the cost for each unit of work, which depending on the Unit of Measure, could be the cost per asset or the cost per unit of asset. For example, the Calc'd Unit Cost could represent the cost of painting a single hydrant or the cost, per square foot, of painting a wall. Automatically calculated as: Calc'd Unit Cost = Total Cost Act/# of Units