Cost Fields

Evaluating equipment cost data is a critical element of work and resource management. The Equipment Resource record includes several types of cost fields to accommodate financial reporting and analysis. Equipment cost data also can be rolled up to Task and Work Order records. More information about Work Order Cost relationships

Employee Resource records can calculate costs using Normal Time, Regular Time, and Overtime. The costs and unit costs for each of these time-tracking methods are calculated separately. In most cases, only one of the unit/cost strategies is applied for a single resource; however, it's possible to use all three.

Unit of Measure	Identifies how the use of the equipment is measured for this task. In most cases, the Unit of Measure for an equipment item is Hours.
Default Unit Cost	Indicates how much it costs to use this equipment per unit of use. This value is carried over from the item's Equipment Setup record; therefore, the field is read-only.
Override Unit Cost	Enables users to enter a cost that differs from the Equipment's Default Unit Cost. Note: This field only overrides the values in the Unit Cost and Reg Unit Cost fields if the Time Cost = 1 .
Cost Markup	Displays the amount by which the records in the Cost Markup grid will increase the G Total Cost value. Automatically calculated as the sum of the Total Cost Markup values on all records in the Equipment Resource's Cost Markup grid. Note: Cost Markup records based on Units only apply to the Normal Time/Cost fields.

Estimated Cost Fields

The following fields enable an agency to estimate the amount of time that the equipment will be used and the total cost of using the equipment on the task. Default values for the estimated fields may be carried over from the Work > Administration > Work Flow Setup > Task Setup > Equipment record.

Est Units	Indicates the approximate number of work units (typically hours) the equipment will be used to accomplish the task.
Est Total Cost	Estimates the cost of using this equipment on this work task.

Normal Time Unit Cost Fields

The 'Normal' Time/Cost fields (identified below) give users a greater degree of control over which Time Cost value is used to calculate the equipment's cost. They allow the user to enter the time the equipment was in use, and then control—directly in the form—whether the cost should be calculated as regular time, overtime, or another custom Time Cost.

Note: Special tools (like the Work Clock) and functions (like Cost Markups) only work with the Normal Time/Cost fields.

Units	Indicates the number of units of work the equipment was used on the task. (This value is typically measured in hours.) If the Auto Calc Units option is enabled on the Employee Resource form: The system automatically calculates the Units value as the difference between the Res Start Date/Time and the Res End Date/Time. This field is read-only.
Time Cost	Indicates the type of time recorded in the Units field. Time Cost options represent different factors for multiplying an equipment item's cost for an hour of work. (For example, overtime is typically paid at 1.5 times an item's hourly rate.) Time Cost options are configured in the Work > Administration > Timecost Setup module. More information about Time Costs
Unit Cost	Specifies the cost of using the equipment per unit of time. The system automatically calculates this value based on the selected Time Cost, using the following logic: Time Cost Code = 1 (regardless of the Time Cost Text) - Regular time. The system: Collects the Default Unit Cost or the Override Unit Cost value (if populated) from the Equipment Resource record. Collects the Multiplier Units value for Time Code = 1 from the Timecost Setup module. Unit Cost = Default Unit Cost x Multiplier Units or Unit Cost = Override Unit Cost x Multiplier Units Time Cost Text = 'External Regular Time' (regardless of the Time Cost Code) - External rate for regular time. The system: Collects the Reg External Rate (if greater than 0) from the Equipment Setup record. Unit Cost = Reg External Rate If the Reg External Rate is 0, the system: Collects the default Unit Cost or the Override Unit Cost value (if populated) from the Equipment Resource record. Collects the Multiplier Units value for Time Code Text = 'External Regular Time' from the Timecost Setup module. Unit Cost = Default Unit Cost x Multiplier Units Time Cost = anything not listed above - Calculated solely based on: Collects the default Unit Cost or the Override Unit Cost value (if populated) from the Employee Resource record. Collects the Multiplier Units value for the Time Code from the Timecost Setup module. Unit Cost = Default Unit Cost x Multiplier Units
Total Cost	States the comprehensive cost of using the equipment for the designated number of Units at the designated Time Cost. Automatically calculated as: Total Cost = Units x Unit Cost

Regular Time Unit Cost Fields

The Regular Time/Cost fields (identified below) track time that the system automatically calculates using the "Regular Time" Time Cost.

Note: Cost Markups and the Work Clock do not work with the Regular Time/Cost fields.

Regular Hrs

Indicates the number of regular work hours that the equipment was used on a Task.

Regular Unit Cost

Specifies the cost of using the equipment during regular hours. The system:

Collects default Unit Cost or the Override Unit Costs field (if populated) from the Equipment Resource record.
Collects the Multiplier Units value for Time Code = 1 from the Timecost Setup module.
Regular Unit Cost = Default Unit Cost x Multiplier Units or
Regular Unit Cost = Override Unit Costs x Multiplier Units

Reg Total Cost

States the comprehensive cost of using the equipment for the designated number of Units at the Regular Time Cost.

Automatically calculated as: Reg Total Cost = Regular Hrs x Regular Unit Cost

Over Time Unit Cost Fields

The Overtime Time/Cost fields track time against the established "Overtime" Time Cost.

Note: Cost Markups and the Work Clock do not work with the Overtime Time/Cost fields.

Overtime Hrs

Indicates the number of overtime hours that the equipment was used on a Task.

Overtime Unit Cost

Specifies the cost of using the equipment during overtime hours. The system:

Collects Unit Cost from the Equipment Resource record.
Collects the Multiplier Units value for Time Code = 2 from the Timecost Setup module.
Overtime Unit Cost = Unit Cost x Multiplier Units

OT Total Cost

States the comprehensive cost of using the equipment for the designated number of units at an Overtime time cost.

Automatically calculated as:
OT Total Cost = Overtime Hrs * Overtime Unit Cost

Summary Cost Fields

Grand Total Units

States the overall number of units of work (typically hours) that are recorded on this Equipment Resource record.

Automatically calculated as:
Grand Total Units = Units + Regular Hrs + Overtime Hrs

Grand Total Cost

States the overall cost for this Equipment.

Automatically calculated as:
Grand Total Cost = Total Cost + Reg Total Cost + OT Total Cost + Cost Markup