Availability

The Equipment Setup module enables agencies to document when a piece of equipment is unavailable to use on a work order for reasons other than its use on a Work Order. For example, a warehouse supervisor or equipment-yard manager could use this function to indicate that an item is in the shop for repairs or loaned out to a neighboring city. Then, if a Lucity user attempts to assign the Equipment as a Resource on a Work Order, the system will alert the user of the conflict. Users can also view a historical record of such instances.

The Work Equipment Setup > Availability grid tracks changes in a piece of equipment's availability over time.

Open the Work > Administration > Work Flow Setup > Equipment Setup module.
Click the button to expand the Equipment record to which you want to add an Availability record.
Select the Availability grid and click the button. The Equipment Availability form appears.
Select the Status (e.g., Unavailable-Maintenance, Unavailable-Out of Service, etc.) from the pick-list (required).
Check the All Day field if the equipment will be out the entire day.
Enter the Reason for its unavailability (e.g., OSHA training, vacation, short-term disability, etc.).
Record the Start Date and End Date for the scheduled period of unavailability.
Click the button to save the record. The new Availability record now appears in the grid. Should a user attempt to add the Equipment as a Resource on a Work Order, the system will notify the user of the conflict.

Status *	Indicates the state of the equipment item during the period between the Start and End Dates.
Reason	Explains why the item is unavailable.
Start Date	Indicates the date on which the item became unavailable.
End Date	Indicates the date on which the item will be available again.