Computer Hardware Fields

The fields described below have special functions. For a complete list of available fields, see the Lucity Data Dictionary.

ID Fields

Computer Hardware Alt ID **	Indicates the user-defined, unique ID for the structure. You can enter this ID, or if the field is left blank the system will assign an ID.
Computer Hardware Rec #	Indicates the system-defined identifier for the computer hardware record.
Hardware Type	Specifies the variety of hardware. For example: router, PC, laptop, etc.
Model Number	Identifies the item by the common number or name its manufacturer uses. For example: Inspiron 15 3000 (Dell laptop) or PowerEdge T430 (Dell server)
Serial Number	Indicates the unique identification number assigned to computer hardware.
Asset Tag ID	Identifies the item by a code or name given by the agency to a piece of hardware.
MAC Address	Specifies the unique Media Access Control address for the item. This value consists of six two-digit hexadecimal numbers, separated by colons (e.g., 00-14-22-01-23-45). The MAC address is coded into the item's network card by the manufacturer.

* Required.
* Must be unique.

Linking Fields

Building ID*

Indicates the building in which this piece of hardware is located. The list of buildings comes from the Facility > Building> Building Inventory module.

This association can also be made in Facility Buildings using the Computer Hardware grid.

Floor ID*

Assigns the computer hardware to a specific Floor. The list of floors comes from the Facility > Floors > Floor Inventory module.

This association can also be made in Facility Floors using the Computer Hardware grid.

Room ID*

Assigns the computer hardware to a specific Room. The list of rooms comes from the Facility > Rooms > Room Inventory module.

This association can also be made in Facility Rooms using the Computer Hardware grid.

Furnishings ID

Specifies the piece of office furniture to which the item is attached (i.e., the desk, table, credenza, etc.). The list of furnishings comes from the Facility > Furnishings > Furnishing Inventory module.

This association can also be made in Facility Furnishings using the Computer Hardware grid.

Fiber #

Assigns the computer hardware to a specific Fiber.

The list of fibers comes from the IT > Fiber Optics > Fiber Cables > Fiber module.

This association can also be made in Fiber Optic Fiber using the Computer Hardware grid.

*When a user populates these fields, the system automatically creates a new record in the Hardware item's Locations grid and carries over the field values.

Status-Related Fields

Status

Indicates the current state of the computer hardware. For example: Operational or Out of Service.

Automatically populates the Status Date/Time
Automatically creates a new record in the record's Status grid each time you change the item's status and save the Hardware record. The Status, Status Date and Status Time are placed in that new record.

Status Date

Status Time

Indicates the last time the Status field was changed.

Automatically populated with the current date/time when you selects a Status; however, you can modify the date/time values.

General Fields

Install Date	Identifies the date when the computer hardware was installed.
Install Time	Identifies the time when the computer hardware was installed.
Installed By	Identifies the person who installed the computer hardware.
Assigned To	Identifies the person designated to use the computer hardware.
Maintenance Type	Specifies the type of maintenance contract the agency has for the hardware.
Department Type	Identifies the class of department where the computer hardware is located.

Location-Related Fields

Address

Street Name

Street Name 2

Apartment/Suite

State

City

Zip Code

Specifies the location of the computer hardware.

When a user enters or changes the data in the Address, Street Name and/or Apartment/Suite fields, the system creates a record in the Location history grid.
The system automatically completes these address fields when a user selects an option in the Building field.

Plates/Specification Fields

Input Voltage	Indicates the voltage and current that is feeding from a power source to the equipment/device.
Input Amperage	Specifies how much current the application draws from the AC power. This number is usually rated in Amps.
Input Wattage	Specifies the number of electrical power units the device draws from the power source.
Input Hertz	Specifies the frequency of the power drawn from the power source.
Output Voltage	Indicates the voltage and current that is feeding from the computer equipment/device to the power source to make it work.
Output Amperage	Indicates how much current the hardware /device can put out. This number is usually rated in Amps.
Output Wattage	Indicates the number of Watts the hardware is capable of outputting.
Output Hertz	Indicates the frequency of the power emitted from the hardware/device.

Manufacturer Fields

Manufacturer	Identifies the maker of the computer hardware equipment or device.
Manuf Street 1 Manuf Street 2 Manuf Street 3	Identifies the manufacturer's street address(es).
Manuf City Manuf State Manuf Zip Manuf Country	Identifies location information for the manufacturer.
Manuf Support #	Indicates the manufacturer's phone number for support issues.
Manuf Phone #	Specifies the manufacturer's general phone number.
Manuf Mobile #	Indicates the manufacturer's mobile phone number.
Manuf Fax #	Indicates the manufacturer's fax number.
Manuf Email	Identifies the manufacturer's email address.
Manuf Web Site	Indicates the manufacturer's web address.

Purchase Information Fields

Vendor	Identifies the person or company from which the agency purchased the item.
Purchase Date	Identifies the date when the computer hardware was purchased.
Purchase Cost	Identifies the total dollar amount paid for the item.
P.O. Number	Identifies the document that authorized the purchase of the computer hardware.
First Use Date	Identifies the date when the computer hardware was used for the first time.
Replacement Date	Identifies the date when the computer hardware should be replaced.
Est. Replacement Cost	Estimates the dollar amount necessary to replace the computer hardware.

Warranty Info Fields

Extended Warranty	Indicates whether a prolonged service or maintenance agreement exists for the computer hardware.
Warranty Open Date	Identifies when the warranty coverage began.
Warranty Expiration	Specifies the date that the warranty coverage expires.
Warranty Supplier	Identifies the entity that provides the warranty coverage.
Warranty Type	Specifies what kind of extended coverage is in effect for the computer hardware.

Work-Related Fields

The following asset fields are related to Work Orders, PMs and/or Requests:

Default WO Cat ***	Lets users establish a default Category for the Asset. When a Work Order is created for the Asset, the default Category and related asset information are imported into the new Work Order record. Multiple Categories are available in the pick-list. More Information about Default Work Category
No WO/PM/REQ ***	When enabled, users cannot create Work Orders, PMs, or Requests for that Asset. The Asset also no longer appears in the selection dialog boxes for WO/PM/Request modules. This function is useful for assets that are logged in Lucity, but have been retired.
Asset Account #	Indicates the reference number of the general account to be billed for any work done on the asset. The system can be configured to handle account numbers in various formats. The format dictates how users complete this field. More information about Account Number formats Automatically populates the Account # on work orders to which the asset is added, if the work order's Account # field is empty.
Asset Proj No - Acct	Indicates the reference number for a specific project account to be billed for any work done on the asset. The system can be configured to handle project account numbers in various formats. The format dictates how users complete this field. More information about Project Account Number formats Automatically populates the Proj No -Account # on work orders to which the asset is added, if the work order's Proj No -Account # field is empty.
Maintenance Zone *	Enables agencies to group Assets based on a location. The Maintenance Zone value is then carried over to the Work Order, where it can be used to automatically assign a Supervisor. This field is most easily populated through GIS. More information about Maintenance Zones
Alternate Zone *	Enables users to group Assets based on a secondary location parameter of an agency's choosing. The Alternate Zone is then carried over to the Work Order. This field is most easily populated through GIS. More information about Maintenance Zones
WO Comment *	Enables user to include information relevant to working on the asset. Information that a user enters here is copied to the Work Order > Asset > Asset Comment field.
Last WO Task	Displays the last date that asset was included on a work order. More information about how this is automatically updated

* Applies to PMs.
* Applies to Requests.
* Applies to Work Orders.

Common Fields

Custom Fields

Lucity Web includes a variety of empty fields that an agency can customize to meet its needs. The number of custom fields available varies by module. Custom fields may be any of the following types:

Pick-List	Lets users select a value (code/type) from an agency-defined list.
Alphanumeric	Enables users to enter letters or numbers in any combination.
Check-box	Used to indicate yes/no or on/off.
Numerical	Accepts numbers only.
Date	Provides a pop-up calendar to enable the user to select a date.

Last Modified Fields

Last Modified By	The login ID of the last Lucity user to change the record.
Last Modified Date	The date that the record was last updated.
Last Modified Time	The time of day at which the record was last updated.

CS Integration Fields

The following fields relate to records in CentralSquare's Finance Enterprise (FE) system.

Note: In certain Lucity modules, these fields may require specific values or combinations based on FE Ledger configuration.

CS General Ledger	Identifies a General Ledger (GL) record in FE.
CS General Key	Identifies a GL Key record in FE.
CS General Object	Identifies a GL Object record in FE.
CS Job Ledger	Identifies Job Ledger (JL) record in FE.
CS Job Key	Identifies a JL Key record in FE.
CS Job Object	Identifies a JL Object record in FE.