Administration

Lucity's Work Administration modules enable an agency to preconfigure a number of factors related to completing Work Orders, PMs and Requests. It's important that an agency's management team and its Lucity administrators familiarize themselves with these modules as they plan to implement the Work program.

Work Administration Modules

Work Flow Setup

The Work Flow Setup modules streamline data entry and establish connections between different work components.

Category Setup	Organize work into practical classes or divisions that reflect the agency's organizational structure or natural work flow.
Task Setup	Document the common work tasks the agency performs as part of its responsibilities.
Problem Setup	Identify the issues or situations that frequently generate the work the agency performs.
Crew Setup	Group employees with a Supervisor and a Lead Worker to treat them as a single work unit.
Cause Setup	Identify the natural events or other circumstances that create problems that generate work for the agency.
Employee Setup	Record a wide variety of information about the people your agency employs.
Employee Classification	Create classes that can be applied to Employee records for purposes of planning and budgeting.
Equipment Setup	Track information about the equipment the agency uses to complete its work.
Equipment Classification	Create classes that can be applied to Equipment records for purposes of planning and budgeting.
Material Setup	Store data about any consumable items (e.g., duct tape, gravel, grass seed, road salt) that the agency uses to complete its work.
Fluid Setup	Record information about the fluids (e.g., gasoline, motor oil, primer, liquid fertilizer, etc.) the agency uses to complete its work.
Contractor Setup	Identify the individuals or companies an agency frequently hires as contractors.

General

The general Work Administration modules are used to set up parameters used in financial reporting and to control work generation and assignment.

Timecost Setup	Create options for calculating time costs for employees and equipment.
Work Order Asset Setup	Control what information is copied to a Work Order when an inventory asset is added to a Work Order or PM/Template.
Project Numbers	Establish the project IDs used to classify work for reporting or financial purposes.
Account Numbers	Establish the account IDs used to classify work for financial purposes.
Exclusion Day Setup	Define which days/dates are not "working days" for your agency.
Maintenance Zones	Identify the geographical zones your agency uses to divide assets and work among supervisors or work teams.
Alternate Zones	Identify the geographical zones your agency uses to divide assets and work for other purposes, such as billing, land use, etc.
Cost Markup Library	Document any additional costs that users may need to apply to Work Order resources to provide more accurate cost analysis.
System Assembly Component	Break down the elements of a complex asset that may be referenced on a Work Order.

Employee Certifications/Classes

The Employee Certifications/Classes modules enable an agency to track employee development, as well as certification requirements.

Employee Certifications	Track the professional certifications employees earn.
Employee Classes	Track the professional development courses employees complete.