Tracking Tab

The Tracking tab consists of three grids: Parent, Dependents, and Equipment Status Tracking. The Parent and Dependents grids show the relationship between attached equipment pieces. The Status Tracking grid shows the current status or availability of the equipment piece.

The Parent's operating status affects the status of the dependent. If the parent equipment is out of service, all of its dependents are also considered out of service.

In the following example, if the Pump Station goes out of service, the statuses of the associated Pump and Motor will be be changed to "Out of Service" as well.

The Parent grid is read-only. It shows any pieces of equipment to which this item has been attached. In other words, this grid will only display data if the current equipment record is listed as a dependent of another equipment record. (This relationship is also reflected in the other record's Dependents grid.)

A sample of the grid appears below. Sort records in the grid by clicking on the headings. An arrow (highlighted in orange below) indicates whether the data appears in ascending or descending order.

The Dependents grid links other equipment records to the current equipment record. For example, a pump installed in a pump station is, therefore, a dependent of the pump station.

Note: The same piece of equipment can be a dependent of multiple other pieces of equipment.

A sample of the grid appears below. Sort records in the grid by clicking on the headings. An arrow (highlighted in orange below) indicates whether the data appears in ascending or descending order. The functions in the grid allow the user to view, add, edit, or delete the record.

Go to the record for the Parent Equipment.
Right-click in the Dependents grid and select Add Record. The following window will appear:
Enter the Equipment ID number for the piece of equipment to make a dependent.
- Click on the field name or press F9 within a field for a list of condition options.
Save and Close the record. The piece of equipment will show up in the Dependents grid.

The Equipment Status Tracking grid logs the status or availability of the equipment piece. Records either can be added manually to this grid, added automatically based on changes to the Operating Status field in the header, or added from the Work Order Asset grid by right-clicking on the record and choosing Change Asset Status.

Right-click in the Equipment Status grid and select Add Record. The following window will appear:
Select the status from the pick list.
Enter the date, units since failure, and time.
Note: When a value is entered in the Units Since Failure field, the system will sum these values and divide them by a count of all records where the value is greater than 0. This will provide the average or mean. This will be entered in the MTBF field in the Tracking grid. Press F5 recalculate this value.
Save and Close the record.

At the bottom right are the MTBF (Mean Time between Failure) fields. These help show the average time between instances that the equipment is out of service. Because equipment needs to be taken out of service to be repaired on a regular basis many manufacturers will provide an average MTBF. e.g. This pump must be serviced every 4 months. This Manufacturers expected MTBF can be compared to the actual MTBF to see if it is being serviced enough, or is breaking down between scheduled maintenance instances.

Equipment	Relationship
Pump Station	Parent to Pump and Motor
Pump	Dependent of Pump Station Parent to Motor
Motor	Dependent of Pump Station and Pump