Issued Tab

The Issued tab displays items and assets that an agency has issued to an employee. The four grids displayed here track All Parts, Returnable Parts, Vehicles, and Equipment.

Note, however, that items cannot be issued to the employee from these grids. Instead, assignments are made from the applicable Part, Vehicle, or Equipment record.

All Parts Issued and Returned to/from Employee Grid

The All Parts Issued grid displays all parts that have been issued to the employee, including returnable parts and consumable (nonreturnable) parts. The grid also shows records of part returns.

A sample of the All Parts Issued grid appears below. Sort records in the grid by clicking on the headings.  An up or down arrow (highlighted in orange below) indicates whether data appear in ascending or descending order.

Note that records cannot be added directly to this grid. Instead, items must be issued to the employee through the Parts Inventory > Inventory Tab.

How to issue a Part

Returnable Parts Issued to Employee Grid

The Returnable Parts grid lists all parts issued to the employee that should be returned. Any part not listed as Consumable is considered Returnable.

A sample of the Returnable Parts grid appears below. Sort records in the grid by clicking on the headings.  An up or down arrow (highlighted in orange below) indicates whether data appear in ascending or descending order.

Note that records cannot be added directly to this grid. Returnable parts must be issued to the employee through the Parts Inventory > Inventory Tab.

• Right-click on an existing record for the option to Return to Inventory.

  How to issue a Part

  1. Go to the Parts Inventory module and locate the part that should be issued to the employee.
  2. Select a part Location in the grid.
  3. Right-click on the selected location and select Issue to Employee. The following pop-up appears:

     

  4. Enter the Employee (required) who is to receive the parts.
  5. Enter the Qty. (required) to issue to the employee.
  6. Enter the Date (required) of the transfer.
  7. Save and close the record.

  How to return a Part

  1. Right-click on a part in the grid and select Return to Inventory. The following pop-up appears:

     

  2. Enter the Date (required) the part was returned.
  3. The system automatically completes the Reference and Description fields; however, the data in these fields can be changed.
  4. Provide a Transaction Description if desired.
  5. Save and close the record. The grid now shows that the parts were returned to Inventory.

Vehicles Assigned to Employee Grid

The Vehicles Assigned grid lists all the vehicles that have been assigned to the employee.

A sample of the Vehicles Assigned grid appears below. Sort records in the grid by clicking on the headings.  An up or down arrow (highlighted in orange below) indicates whether data appear in ascending or descending order.

Note that records cannot be added directly to this grid. Vehicles must be assigned to the employee through the Fleet Inventory > General Tab.

• Right-click on an existing record for the option to View Record.

How to assign a Vehicle

Equipment Assigned to Employee Grid

The Equipment Assigned grid lists all of the pieces of equipment that have been issued to the employee.

A sample of the Equipment Assigned grid appears below. Sort records in the grid by clicking on the headings.  An up or down arrow (highlighted in orange below) indicates whether data appear in ascending or descending order.

Note that records cannot be added directly to this grid. Equipment must be assigned to the employee through the Equipment Inventory > General Tab.

• Right-click on an existing record for the option to View Record.

How to assign Equipment