PO Items

PO items display identification information for a part, how much is being ordered, cost, and vendor/agency unit conversions.

Identification info

These fields display information to identify the part being ordered. This information comes from the record for the vendor that they are purchasing the parts from.

UPC Code	This is the UPC for the part. This comes from the Vendors > Vendor Parts grid > UPC Code field.
Part ID	This is the agency's id for the part. This comes from the Vendors > Vendor Parts grid > Part ID field.
Vendor Part ID	This is the vendor's id for the part. This comes from the Vendors > Vendor Parts grid > Vendor Part ID field.

Order to Vendor info

These fields display the information that pertains to the order.

Vendor Units	The number of units being purchased.
Vendor UOM	The unit of measure that the vendor measures the units in. This comes from the Vendors > Vendor Parts grid > Vendor UOM field.
Vendor Unit Cost	The amount of money the vendor charges per unit. This comes from the Vendors > Vendor Parts grid > Vendor Unit Cost field.
Ratio	The ratio between the vendor units and the agency's units. This comes from the Vendors > Vendor Parts grid > Ratio field. Example: In the screenshot above there is a ratio of 6. For every 1 crate of oil purchased there are 6 quarts going into the inventory.
Vend Units Recv'd	This is the number of Vendor Units received and is filled out when a complete or partial shipment is recorded.
Vendor Remaining	This is the number of Vendor Units not yet received and is filled out with the amount of units remaining to be shipped when a partial shipment is received.

Total Parts Inventory Units

These fields convert the vendor's units into the agency's units. This is useful because often vendors sell based on a different quantity than agencies use.

Example: In the image above the vendor sells oil by the crate. The agency doesn't use oil by the crate, they use it by the quart. So there is a conversion to show that when they order 1 case their inventory will actually go up by 6 quarts.

Part Units	The number of units being purchased based on the agency's unit of measurement. This is automatically calculated based on Vendor Units x Ratio but it can also be entered manually.
Unit of Measure	The unit of measurement that the agency uses for the part. This comes from the Vendors > Vendor Parts grid > Unit of Measure field
Part Unit Cost	This is the cost of each part based on the agency's unit of measurement. This is automatically calculated based on [Vendor Units x Vendor Unit Cost]/Part Units but it can also be entered manually.
Part Units rec'vd	This the number of Part Units received and is filled out when a complete or partial shipment is recorded.
Parts remaining	This is the number of Part Units not yet received and is filled out with the amount of units remaining to be shipped when a partial shipment is received.