The Inspections/Notifications tab tracks inspections related to a facility, as well as notifications sent to the facility's contacts/owners. At the top of the tab are several fields that correspond to the grids below them.
Inspection fields
Last Inspection Date |
Populated using the inspection date of the most recent inspection record. |
Inspection Freq |
The number of (date) units between inspections. |
Inspection Freq Units |
The type of date units between inspections. |
Next Inspection Date |
The next date an inspection should occur. If the Inspection Freq and Inspection Freq Units fields are populated, the system automatically will calculate the Next Inspection Date based on the Last Inspection Date. Users can create a filter for the Next Inspection Date field to identify facilities that need to be inspected. |
Inspections Grid
A sample of the Inspections grid appears below. Sort records by clicking on the headings. An up or down arrow (highlighted in orange below) indicates whether data appear in ascending or descending order.
How to add an Inspection record
Notification Fields
Notification |
Records the type of notification sent to the facility. |
Notification Date |
Records the date that the notification was sent. |
Users complete the Notification fields to track when a notification went out. However, doing so does not automatically create a record in the Notice History grid. The Notice History grid is updated automatically when a notification is added using the Notification Update toolkit function.
Notice History Grid
The Notice History grid tracks when users manually send notifications. Records are automatically added to this grid when the Notification Update toolkit function is used. E-mail notifications sent using Lucity Notifications are tracked on the Tracking tab.
A sample of the grid appears below. Sort records in the grid by clicking on the headings. An up or down arrow (highlighted in orange below) indicates whether data appear in ascending or descending order.
